Paper clutter can accumulate very fast, which is why it’s important to minimise the impact when you start to notice a pile forming. If action isn’t taken, this can result in you becoming overwhelmed by a stack of papers in your office where you won’t even know where to start. Fortunately, filing cabinets are a great way of keeping your office environment organised and free of clutter. However, it’s important to ensure your filing cabinets remain tidy so you don’t get into the habit of just throwing everything in there and closing the door. Here are four tips to prevent clutter accumulating in your filing cabinets and office.
Only File What You Need
The first step for preventing filing cabinet clutter is to only file what you need. Recycle or throw away any random papers that aren’t useful. Make an active effort to stop grabbing random papers to file, including flyers, catalogues and business cards. It’s also important to schedule time every month to organise your desk and filing cabinets. You’ll be surprised at how much more productive you’ll become, as less time will need to be spent searching for important documents that have been sitting amongst the clutter for months.
Invest in a Shredder
If you’re holding onto important papers because you want to throw them away for privacy reasons, it’s a great idea to buy a shredder. This way, your private information will be protected and your filing cabinets won’t be subjected to unnecessary clutter. There are a variety of different size shredders on the market, meaning you’re guaranteed to find one that best suits your needs. If you regularly receive important documents that need to be destroyed, it’s best to invest in a larger heavy-duty one. However, if you only receive a few private statements a month, a smaller shredder from an office supplies store may be a more suitable option.
Use Labels and Stickers
In order to reduce your filing cabinet clutter, it’s essential to properly categorise and label the paperwork you need to store. One easy way to do this is by organising them into sections such as tax, bills and receipts. It’s a great idea to use labels or colourful stickers so each category is easily distinguishable from the next. For example, pink labels may work best for bills and credit card related documents, while blue labels could be used for all insurance related matters.
Pay Bills Online
Lastly, to reduce the clutter in your filing cabinets,find out which bills can be dealt with online and sign up for paperless billing. Not only will this save you time, but it will also spare you from receiving an avalanche of mail. This will help to reduce your clutter and save room in your filing cabinets for more important documents that you need to have a paper copy of. With these important documents, you may like to keep a backup copy in case they get lost by scanning them and saving them to your computer or external hard drive.